When a custom field is added to a form in the Forms Manager, there are a few specific Field Types that will cause the system to save the data submitted in that field in a format different from how it is displayed. 


For example, if a member selects a date in a "date" field, the system will save this in the database in a computer-readable format like "20160827155612".  However, displaying this information on your website exactly how it is saved in the database would not be useful to your website's visitors.  Using the Transcription functionality of the Forms Manager, you can tell the system to save the date in the computer-readable format, but display it in a more human-friendly format such as "8/27/2016".


In order to ensure that this type of date is displayed correctly in emails or a form displayed on the front-end of your site, you can make use of the Transcription Field.


Please take a look at the scenario shown below.

 

  1. The visitor will fill out the form:






  2. Here is where you select the Transcription Field in the Admin Dashboard of your site:






  3. See how the information will be displayed in the notification that you receive:



As demonstrated in the notification email, the Sub Category name is not appearing - it appears as a number (the ID number of the Sub Category). By choosing the proper Transcription option for this field, the system will know to display the name of the Sub Category rather than the ID number of the Sub Level Category.




Transcription Options


These are the different options you can use for different purposes in the forms:



Yes / No Field


If you select the "yes / no field", the field is going to appear properly in the front-end of your site and it will also transcribe the data accurately:








Top Level Category Id


If you select the "Top Level Category Id", the field is going to appear properly in the front-end of your site and it will also transcribe the data accurately:








Multiple Top Level Category Id


If you want to have an option to select multiple categories you will need to use this field, in order for the form to have various options for categories please submit this request in the marketplace for our developers to complete this for you.




Sub/Sub Sub Level Category Id


If you select the "Sub/Sub Sub Level Category Id", the field is going to appear properly in the front-end of your site and it will also transcribe the data accurately:








Multiple Sub/Sub Sub Level Category Id


If you want to have an option to select multiple sub-categories you will need to use this field, in order for the form to have various options for categories please submit this request in the marketplace for our developers to complete this for you.




Date


If you select the "Date", the field is going to appear properly in the front-end of your site and it will also transcribe the data accurately: